Meeting Notes - A Free Desktop App for Tracking 1:1s
Have you ever walked out of a 1:1 and realised you can't quite remember what you agreed on last time? Or spent five minutes before a catch-up scrolling through Slack threads, trying to piece together a conversation from three weeks ago?
I've been there more times than I'd like to admit. That's exactly why I built Meeting Notes - a lightweight, local-first desktop app for keeping organised notes with the people you work with.
Why I built it
Most of us are using the wrong tool for this. Notion is powerful but noisy. Word and Google Docs works, but it's not really shaped for quick, personal notes. And anything cloud-based means your candid thoughts about a tricky conversation are living on someone else's server.
I wanted something simple and fast. Something that felt less like a productivity system and more like a trusted notebook. No accounts to create, no syncing to worry about, no cloud. Just notes, stored on your machine.
What it does
The app is organised around people, not documents. You add the folks you meet with regularly - their name, role, and team - and every note you take lives under their profile. It builds up a natural history of every conversation over time.
Here's what's included:
- 📝 Track meeting notes for multiple people
- 👥 Manage contacts with names, roles, and teams
- 🏷️ Tag and filter notes by topic (things like
hiring,architecture, orfollow-up) - ✍️ Markdown support with live preview and a formatting toolbar
- 🎙️ Voice recording with offline speech-to-text - record your mic and/or system audio and transcribe straight into the note
- 💾 Autosave every 20 keystrokes, so you never lose your work
- 🎨 Light/dark theme
- 💡 Discussion prompts suggested when you start a new note
And everything runs completely offline. Your data never leaves your machine.
The voice transcription feature
This is the one I'm most pleased with. Hit record, have your conversation, and the transcript drops straight into your note - all on-device using the Whisper model. No audio is ever sent anywhere. It even summarises what you discussed. I use it during walking 1:1s and it's become one of those features I didn't know I needed until I had it.
Give it a try
Meeting Notes is free, open source (MIT), and available now for Windows. Head over to the releases page to grab the latest version - just run the installer and you're up and running in under a minute.
👉 Download Meeting Notes - v1.2.0 · Windows x64
The source code is on GitHub too, if you want to take a look, contribute, or build it yourself.
If you've got any thoughts or run into anything unexpected, I'd love to hear from you - drop a comment or open an issue. Happy note taking! 🚀
